QuickBooks Pro can save you hours of time in keeping your books and keeping track of your finances. But setting up the 2007 QuickBooks Pro can be complex and time-consuming.
Contractor's Guide to QuickBooks Pro 2007 can save hours of time in setting up and putting to use all the new features that this 2007 edition offers. QuickBooks Pro isn't just for taxes. You can use it for payroll, keeping track of your vendors and subs -- even job costing (comparing your estimated costs to your actual costs and finding out where you're making and losing money.)
If you'd rather be building homes than burning the midnight oil trying to balance your books, you should have this new book. It includes a CD-ROM with a template for a construction company to help speed your set up, an estimating program with a 5000-item database, a program that converts your estimates into QuickBooks forms so you can compare with your actual costs, and blank construction forms for your use.
The National Estimator System Requirements:
- PC with 300 megahertz or higher Intel (or equivalent) processor recommended; 233 MHz minimum required.
- Operating Systems:
- Windows Vista, Windows XP, Windows 2000, Windows ME or Windows 98SE.
- Requires up to 160 megabytes (MB) of hard disk space.
- Super VGA (800 x 600) or higher resolution video adapter and monitor.
- CD-ROM or DVD drive.
- Keyboard and Mouse or compatible pointing device.
- DSL or Cable recommended; 56 kilobytes per second (Kbps) or higher-speed modem minimum.
- Microsoft Internet Explorer 5.5 (or higher), Netscape 7.1, Firefox 1.0, or Mozilla 1.7 minimum.
- 1024 x 768 or higher video resolution required.
- To listen to video tutorial - Sound card and speakers or headphones.
Write Your Own Review
Contents
Introduction, 5
What You Can Expect from This Book, 6
QuickBooks, QuickBooks Pro,
or Premier: Contractor Edition?, 7
Why Should You Believe
Us?, 8
The CD and How to Use It, 11
Removing the Installed Files, 14
1 Setting Up Your QuickBooks Pro Company, 15
Getting Started, 15
QuickBooks Pro
Company Files, 16
Begin with Our Sample and Company
Data Files, 17
Upgrading to QuickBooks Pro Version
2007, 21
Convert from Quicken to QuickBooks Pro, 23
Convert an Existing
Data File to Our Setup, 29
2
How to Set QuickBooks Pro Preferences,
31
General Preferences, 31
Accounting Preferences, 32
Bill Preferences, 34
Checking Preferences, 34
Finance Charge
Preferences, 37
Items & Inventory Preferences, 38
Jobs and Estimates Preferences, 39
Payroll and Employees Preferences, 40
Reminders Preferences, 42
Reports and Graphs Preferences, 43
Sales and Customers Preferences, 43
Sales
Tax Preferences, 44
Send Forms
Preferences, 46
Service Connection
Preferences, 46
Spelling Preferences, 47
Tax: 1099 Preferences, 48
Time Tracking Preferences, 50
3
Chart of Accounts,
51
The Chart of Accounts, 51
How to Use the Sample
Chart of Accounts, 53
Change, Add to, and Print Your Chart of Accounts, 59
QuickBooks Premier:
Contractor Edition Features, 61
4
Items,
71
Entering Items for a Non-Inventory
Based Business, 72
Entering Items for an Inventory Based Business, 74
Creating a Group of Items, 76
Entering Non-Job Related Items, 77
5 Payroll Items, 81
Using Payroll Items to Track Workers'
Comp Costs, 81
Using Payroll Items if You Don't Track Workers' Comp, 88
Including Sole Proprietor and Partners' Time Costs in Job Costs, 90
6
Classes,
99
Using Classes to Track Cost Categories, 99
How to Create a Class, 100
7
Customers and Jobs,
103
How to Set Up a Customer, 103
Adding a Job for a
Customer, 107
Exporting or Printing Your Customer List, 110
8
Vendors and Subcontractors,
111
Setting Up 1099 Vendors, 111
Setting Up a Non-1 099 Vendor, 115
9
Employees, 117
Setting Up Your Employee List, 117
10
Opening Balances, 125
Entering Opening Balances in QuickBooks Pro, 125
Entering Invoices for Accounts Receivable, 126
Entering Bills for
Accounts Payable, 128
11 Organizing Work Flow,
131
Setting Up Your Office Files, 132
Organizing Your
Payroll, 135
Keeping Office Paperwork
Current, 135
12 Estimating, 139
Using a Summary Estimate You Make Outside of QuickBooks Pro, 140
Customizing an Estimate Form, 142
Memorizing an Estimate, 143
Estimates and Progress Billing, 145
Getting Detailed Estimates, 145
13
Receivables,
147
Four Ways to Invoice a Customer, 148
Tracking Change Orders
on Estimates, 158
How to Handle Retainage, 160
Recording a Payment You Receive, 165
Recording a Deposit, 166
Recording a Job Deposit, 167
14 Payable, 171
Creating and Using Purchase Orders, 172
Using Purchase Orders to
Track Multiple Draws and Committed Costs, 173
Entering
Bills Without Purchase Orders, 177
Selecting Bills for Payment, 179
Printing Checks, 180
Vendor Workers' Comp Reports, 181
15 Payroll,
187
Entering a Timesheet, 187
Processing Employee
Payroll, 190
Allocating Sole Proprietor or Partner's
Time to a Job, 197
16
Using QuickBooks Pro on a Cash Basis, 201
How to Record a Check, 202
How to Record a
Deposit, 205
Checking Your Transactions with
the QuickBooks Pro Register, 207
17 Reports,
209
How to Modify Reports, 209
Using Our Memorized Reports, 213
Using Jobs, Time & Mileage Reports, 230
Using Reports in QuickBooks
Premier: Contractor Edition, 239
18 End of Month and End of Year Procedures,
243
End of Month Procedures, 243
Reading and
Understanding Your Financial Reports, 251
End of
Year Procedures, 254
19
Real Estate Development, 261
New Accounts, 261
Setting Up a Development Job, 262
Using Items to Track Construction
Costs as WIP, 263
Land Purchase Transactions, 265
Personal Loans, 269
Development Loans, 275
Construction
Loans, 279
Recording the Sale of a
Property, 282
Appendix A Estimating with QuickBooks Pro,
287
Three Good Reasons to Try QuickBooks Pro Estimating, 287
A Road Map to Your Destination, 288
Setting Preferences
for Estimating, 289
Building Your Item List, 291
Creating an Estimate in QuickBooks Pro, 293
Turning an
Estimate into an Invoice, 296
Tidying Up Your Company File, 299
Appendix B Job Cost Tracking and Importing Estimates, 301
Estimates into Invoices, 304
Handling Tax, 304
Using Items for Job Cost Tracking, 306
Help Learning National
Estimator, 308
Estimating with National Estimator, 309
Converting Estimates with Job Cost Wizard, 323
Job Cost Wizard Prints
Invoices Your Way, 325
Index, 335
Introduction
Why You Need This Book
Contractor's Guide to QuickBooks Pro is a simple, hands-on guide for
contractors, remodelers, subcontractors, and real estate developers who plan to
use, or are now using, QuickBooks Pro accounting software. Think of this manual,
like QuickBooks Pro, as a powerful new tool. Used correctly, it will get results
you never thought possible - in ways you never imagined.
This book was written for contractors by contractors. That's why
it's low on "accounting speak" and high on practical examples. We're not going
to talk about debits and credits. QuickBooks Pro doesn't use those terms, so we
won't either. Instead, we'll use words we all understand, like checks,
estimates, bills, timecards, purchase orders, and deposit slips.
We'll help you set up a good, effective, highly-professional bookkeeping system
as quickly and painlessly as possible. You'll know, at the click of a mouse
button, who owes you money and who you owe. You'll know if there's enough cash
on hand to pay bills. When you need a current profit and loss statement, you'll
have one in a minute or two - either for the month, the year, or for just one
job. When a lender or a bonding company needs a balance sheet, you'll get one in
minutes.
Contractors have special payroll requirements. This book will show you how to
get the most out of QuickBooks Pro's payroll system. No matter where you do
business in the 50 states, QuickBooks Pro has a current tax table exactly right
for your company. If QuickBooks Pro isn't doing your payroll now, we predict it
will be before too long.
Since estimating is important to most construction contractors, we're going to
cover estimating from three perspectives. In Chapter 12, you'll see how to enter
the summary data from estimates you've already written into QuickBooks Pro. From
here, you can do progress billing and job cost tracking. In Appendix A you'll
learn how to use the estimating system built into QuickBooks Pro to create
estimates. And for those who want still more estimating power, Appendix B has
complete instructions for using Craftsman's
estimating software, National Estimator, and Job Cost Wizard, a program that
lets you turn estimates into invoices that will export to QuickBooks Pro. Both
are included on the CD in the back of this book.
What You Can Expect from This Book
According to a recent national survey, more construction contractors use
QuickBooks Pro and QuickBooks than all other accounting programs combined. When
set up properly, QuickBooks Pro can handle the accounting for most small- to
medium-sized (to $10 million a year) construction companies. But despite the
sales hype, QuickBooks Pro isn't easy to set up and learn. Dozens of options and
preference settings may lead you down the wrong road, resulting in hours of
frustration. We've spent hundreds of hours testing the options and preferences
in QuickBooks Pro to help you get it right the first time. Follow our examples
and you'll have an effective accounting system that provides all the information
any successful business needs - and in the shortest time possible.
QuickBooks Pro doesn't replace accountants. But it does help organize and
standardize your bookkeeping system. Every report your accountant needs is
readily available. This makes it easier for your accountant to prepare tax
returns and annual reports. The time saved should translate into lower costs for
your company.
In this book, we'll explain how to:
set preference options correctly for your company
set up a Chart of Accounts
that matches the work you do
set up, edit, and use classes
set up customers and jobs
set up vendors and subcontractors
set up employee payroll
get your current account balances into QuickBooks Pro
track transactions through QuickBooks Pro
create and use estimates
set up a simple and effective job cost system
create and send invoices
enter vendor bills
write checks
process payroll
get payroll tax and workers' comp expenses into job cost reports
get an owner's time into job cost reports (for a sole proprietorship)
run workers' comp reports
create and interpret job cost reports to keep track of your business
prepare financial statements
set up end-of-the-month and end-of-the-year procedures
In short, we'll show you how to get everything a construction company needs out
of QuickBooks Pro. If you understand and apply the methods in this book, you
should see real improvement in the effectiveness of your accounting system. And,
you'll gain the personal and financial rewards that come from working not just
harder, but smarter.
QuickBooks: Simple Start, QuickBooks Pro or QuickBooks Premier: Contractor
Edition?
You'll notice that the title of this manual refers to the "Pro" version of
QuickBooks. We recommend that you use at least QuickBooks Pro because
QuickBooks: Simple Start can't create estimates and can't track time spent on
specific jobs. If time tracking and estimating are important to your
construction company, invest the extra money to get QuickBooks Pro. If you have
QuickBooks Premier or QuickBooks Premier: Contractor Edition, this book will
work for you as well. All the features in this book are based on QuickBooks Pro,
which is included in the Premier and Contractor editions. When we refer to
QuickBooks Pro, we are also referring to QuickBooks Premier and QuickBooks
Premier: Contractor Edition.
You'll find another major advantage to QuickBooks Pro once we get into
estimating. QuickBooks Pro can do progress billing - creating an invoice for
each part of a job as you complete that part. That's important if you handle
larger jobs that take weeks or even months. For example, you can send out a bill
that covers 100 percent of the foundation work, 40 percent of the framing, and
20 percent of the plumbing on a job. That's an important advantage. No
calculation is required. QuickBooks Pro does the math and keeps all the records:
what you told the customer it would cost, what you've billed so far, and what is
left to be billed. These progress billing statements may also become important
business records to reduce arguments over what's still owed.
We believe QuickBooks Pro has the best combination of power and simplicity for
small-volume builders and general contractors. It makes accounting simple for
non-accountants because it works the way you do. You've been writing checks for
years. With QuickBooks Pro, you fill in blanks on a check the same as always.
But you do it on a computer screen.
And you add notes to check stubs about accounts and jobs to be charged just the
way you've always added notes to the stubs of paper checks.
Timecards, purchase orders, and invoices work the same way.
Can QuickBooks Pro do the job for you? The thousands of construction companies
now using QuickBooks Pro are good evidence that it can. If you're serious about
making your construction business grow and prosper, you'll want the accounting
and reporting power built into QuickBooks Pro.
There's an old saying among builders about construction accounting:
"A builder who knows where he stands won't stand there very long." You need to
know where you stand so you can make informed decisions quickly. If you agree,
QuickBooks Pro may be perfect for your company.
For more than ten years, the three authors of this book have used construction
accounting packages, some costing thousands of dollars. None are as slick,
professional, and as easy to use as QuickBooks Pro. In our opinion, QuickBooks
Pro offers the builder, remodeler, general contractor, and specialty
subcontractor the best off-the-shelf accounting program on the market. It's
affordable, reliable, and probably has all the features you'll need.
Even though QuickBooks Pro never mentions debits and credits, it handles
accounting and reporting functions the same way an accountant would.
It follows what professional bookkeepers and accountants refer to as Generally
Accepted Accounting Principles (GAAP). You may never notice, but QuickBooks Pro
uses conventional double-entry accounting. That means each time you enter a
transaction, the numbers go two directions - one way as a debit and another way
as a credit. Suppose you enter a bill from a supplier. Behind the scenes,
QuickBooks Pro records the transaction two ways, first as an account payable and
then as a charge to an expense category.
Strictly speaking, the way it comes out of the box, QuickBooks Pro isn't a true
construction accounting program. But it's adaptable enough to fit the needs of
most construction companies like a glove. For example, you can customize reports
to get great job cost reports, just like a so-called "construction accounting
package." That's why we feel so strongly that QuickBooks Pro is right for most
construction companies.
Should You Believe Us?
All three authors have been in construction, using computers, and using
QuickBooks and QuickBooks Pro for many years. We've helped hundreds of
contractors set up and use QuickBooks and QuickBooks Pro. We're confident that
what we've done for others we can do for you, too.
Karen Mitchell was a general building contractor and is currently co-owner of
Online Accounting (www.onlineaccounting.com) which uses the Internet to help
train contractors on QuickBooks Pro and Master Builder. Karen conducts seminars
nationwide for contractors who use QuickBooks Pro. She is a frequent speaker at
many construction trade shows
such as: A/E/C SYSTEMS, JLC Live!, and NAHB's PCBC (Pacific Coast Builders
Conference). Karen has written several books including: Construction Forms &
Contracts, Quicken for Contractors, Contractor's Guide to
QuickBooks Pro,
Architect's Guide to QuickBooks Pro, Interior Designer's Guide to QuickBooks
Pro, and Real Estate Investor's Guide to QuickBooks Pro.
Craig Savage has been a general building contractor, remodeler and custom
homebuilder for over 25 years. He was an editor at The Journal of Light
Construction magazine for many years, director of the JLC LIVE!
Training Shows, Vice President of Marketing & Sales at www.BobVila.com,
and most recently, VP of Marketing at Building Media, Inc.
In his free time Craig is a construction management computer consultant.
He started Construction Business Computing and Macintosh Construction Forum
newsletters, and his articles have appeared in Architectural & Engineering
Systems, Architectural Record, Fine Homebuilding Magazine, Computer Applications
Newsletter, Remodeling News, NAHB Commercial Builder, NAHB Single Family Forum,
Remodeler Magazine, Mac Week, Document Imaging, Imaging World, and
A/E/C
Computer Solutions.
Craig is a regular speaker at the A/E/C Systems, NAHB, NARI, CSI, and PCBC
annual conventions. He also instructs at seminars sponsored by the University of
Wisconsin College of Engineering, and the University of California Santa Barbara
Extension.
Other books he has co-written for Craftsman Book Company are Construction Forms
& Contracts and Quicken for Contractors. With Taunton Press he wrote
Trim
Carpentry Techniques.
Jim Erwin is a partner in several second-generation family-owned construction
companies in upstate New York that are involved in land development as well as
residential and light commercial construction. He's an active member of the
National Association of Home Builders and has written articles on using
computers in construction for a variety of construction magazines. He's also the
creator of GC/Works (published by sYnapse Software, Inc.), a full-featured
software solution for the construction industry that uses Quicken or QuickBooks
Pro as its basis.
What Comes Next?
But don't just take our word for it. Here's a brief summary of some of the
features we'll show you to make QuickBooks Pro specific for your construction
business needs.
Payables/Receivables
One of QuickBooks Pro's greatest strengths is in tracking money owed to you
(Accounts Receivable) and money you owe others (Accounts Payable).
For example, when you buy materials from a vendor and receive an invoice
or delivery slip, you enter the information in a screen form called a Bill.
You've seen lots of these, even if you've never used a computer and don't know
anything about accounting.
QuickBooks Pro tracks payables and receivables so you can see at a glance what's
owed and what's due. You can even see what's due on several different reports:
Accounts Receivable Aging, Open Invoices, and Customer Balance Summary. Having
all this information available almost instantly should help you sleep better at
night. And it helps you make better decisions. For example, it's nice to know
how long it's been since you received the last check when a customer asks for
"just a little more work" on a project.
The Estimating Programs and Cost Data
QuickBooks Pro doesn't come with cost estimating data. And the estimating
function built into QuickBooks Pro is limited, as you'll discover in Chapter 12.
That's why we include the National Estimator and Job Cost Wizard programs. You
can create an estimate with National Estimator and then import it into
QuickBooks Pro. Everything you need for estimating is on the CD inside the back
cover of this book and gets installed when you select the "Complete" installation.
Purchase Orders
There are three good uses for the purchase orders in QuickBooks Pro.
The first is to track orders placed for special order items, such as windows,
doors, and skylights. Another is to track what you've committed to pay
subcontractors. For example, suppose a subcontractor bids a project at a certain
price. You can use a purchase order to track the bid price to compare it with
the bill he submits. The third use is to establish a schedule for multiple
payment draws for a subcontractor. If you agreed to pay a framing contractor,
say, 30 percent on completion of the floor framing, 30 percent on completion of
the walls, and 40 percent after the roof framing, you can use purchase orders to
keep track of those payment schedules and payments you make against them.
Time Recording and Payroll
Payroll and time billing are flexible and sophisticated functions in QuickBooks
Pro. The timecard window looks like a paper timecard, so data entry will be a
familiar task. You'll find QuickBooks Pro's payroll function to be very
accommodating.
QuickBooks Pro payroll handles tax withholding, additions, deductions, and
company contributions. Deductions such as health insurance, payments to a
retirement plan, or union dues are simple to set up and report. So are company
contributions such as health, life, and workers'
comp insurance paid by the company. You can record irregular payroll events such
as bonuses, reimbursed travel expenses, and advances against salary. QuickBooks
Pro even keeps track of sick and vacation time due employees.
QuickBooks Pro payroll reports provide all the information you need to file
state and federal employer tax forms in any of the 50 states.
That's part of the QuickBooks Pro payroll system. Intuit, the developers of
QuickBooks Pro, have a small additional charge for the current tax table.
Payroll tax tables are updated automatically as tax rates change.
If you want, you can use the QuickBooks Pro Online Payroll Service to pay all of
your state and federal taxes and file all the necessary forms (including W2s)
for a modest cost. You can have QuickBooks Pro print payroll checks, or use the
QuickBooks Pro Online Direct Deposit Service to deposit employee paychecks
automatically at nearly any bank.
What's on the CD?
We hope you bought this book because there's a CD in the back. We've loaded the
CD with everything you need to get the most out of QuickBooks Pro:
A QuickBooks Pro data file with a Chart of Accounts, items list, class list, and
memorized reports for you to adapt to your business. Just plug in your own
company data - vendors, subs, customers, etc. and you're up and running.
National Estimator, an easy-to-use estimating program with over 200 pages of
construction cost estimating data for general contractors. The subtotals you
create in National Estimator become cost categories in QuickBooks Pro.
Job Cost Wizard, software that converts your National Estimator estimates into
QuickBooks Pro format so you can create invoices and track costs on every job.
(Requires Windows Vista, XP, 2000, ME, or 98SE.)
ShowMe, a 60-minute interactive video that shows how to use National Estimator,
Job Cost Wizard, and QuickBooks Pro to estimate and track job costs.
Sample business forms in the Forms folder. You'll find a grid to track change
orders and a timecard to collect payroll data from tradesmen in the field. Other
forms will help you organize information gathering in your office. Estimators
may like using the estimate summary form to collect estimating data for transfer
to QuickBooks Pro. To use these forms, you'll need a word processing or
spreadsheet program such as Microsoft Excel, Microsoft Word, Microsoft Works,
WordPerfect, or Lotus 1-2-3.
However, the CD in the back of this book doesn't include QuickBooks Pro. You
won't get much out of this book without a working copy of QuickBooks Pro. So the
first step will be buying and installing QuickBooks Pro if you don't have it
already.
Fortunately, you can get QuickBooks Pro at most large software outlets.
For the lowest price, try searching for a dealer on the Web. Some dealers offer
expedited delivery at little or no cost. The CNET site lists dozens of merchants
who offer QuickBooks Pro. To see the current price and terms offered by each of
these merchants, go to http://shopper.cnet.com/.
How Do I Use This CD?
To use the CD in the back of this book, you'll need a computer running Windows (Vista, XP, 2000, ME, or 98SE), a CD-ROM drive, and 21 to 40 Mb free on your hard drive
(depending on your computer's configuration).
If you're using a version of QuickBooks Pro older than the 2007 version, many of
the illustrations in this book may not look exactly like what's on your screen.
That's because this manual is based on QuickBooks Pro version 2007. If you're
using version 2000 - 2006, the changes will be mostly cosmetic. Version 99 and
older versions are different.
Installing the CD
To install everything on the CD, put the Contractor's Guide to QuickBooks Pro CD
in your CD drive (such as D:). If installation doesn't start automatically after
a few seconds:
Click Start button
Click Run
Enter D:SETUP
Then follow the instructions on the screen. We recommend you select the
"Complete" installation when you're asked which type of installation you want to
use.
When installation is complete, you'll see a new program group when you click
Start and then click Programs. The new program group name is Construction
Estimating. In that group, click on National Estimator 32 to start the program.
If you've installed an earlier version of National Estimator in the National
folder, SETUP will automatically update obsolete files without affecting any of
your estimates.
Get Help by Phone
Everything you need to know about National Estimator and Job Cost Wizard is
available on the Help files that come with each program. Just click Help on the
menu bar or click the question mark at the right end of the toolbar, or press
the F1 key.
If you have trouble installing or using National Estimator or Job Cost Wizard,
call Craftsman Book Company (Monday through Friday from 8 a.m. to 5 p.m. Pacific
time) at 760-438-7828.
If you need help with QuickBooks Pro, call Intuit technical support (Monday
through Friday from 6 a.m. to 4 p.m. Pacific time) at 888-320-7276 or call Online
Accounting (Monday through Friday from 8 a.m. to 5 p.m. Mountain Time) at
888-254-9252.
Removing the Installed Files
To remove any of the programs installed from the Contractor's Guide to
QuickBooks Pro CD from your hard drive:
Choose Start, Control Panel, then click on Add or Remove Programs.
Click the name of the program you want to remove, Contractor's Guide to
QuickBooks Pro 2007.
Click Change/Remove.
Click Yes.
Conclusion
Most contractors would agree that accounting is what they like least about
running a construction business. When we started out, we felt the same way. We
had a well-founded fear of accounting and an irrational loathing of computers.
But using a computer for the first time isn't much different from using a
Skilsaw for the first time. Treat it with respect. You'll gain confidence with
every use.
We wrote this book because so many of our friends and colleagues asked us for a
simple guide to setting up a construction accounting system.
We've worked hard to keep it simple and still provide all the information you
need. We feel the mission has been accomplished and hope you agree.
Now it's time to take the plunge. In Chapter 1, we'll wade right in by giving
you some choices on how best to start using QuickBooks Pro for your company
accounting.
Contractor's Guide to QuickBooks Pro 2007
According to a recent national survey, more construction contractors use
QuickBooks Pro and QuickBooks than all other accounting programs combined. And
for good reason. QuickBooks Pro excels at all the routine paperwork in a
construction office: writing checks, keeping track of your bank balance, sending
out invoices and statements, creating up-to-the-minute profit and loss
statements for the month, year or by job, writing payroll checks, paying
suppliers and subcontractors, tracking job costs, comparing estimated and actual
costs for each job, and much more.
But there's a lot to learn in QuickBooks Pro. And converting to a new accounting
system can be a complex and confusing task, even if you have a strong background
in accounting and plenty of time to install the new system. That's why this book
was-written-because most construction pros aren't accounting experts and have
more important work to do at the job site.
Contractor's Guide to QuickBooks Pro 2007 will walk you step-by-step
through QuickBooks Pro's detailed setup procedure and then explain item-by-item
how you should be using QuickBooks Pro every day. In days, rather than weeks,
you'll create a first-rate accounting system that's an asset to your company.
Here you'll find simple, well-illustrated instructions for customizing the setup
for QuickBooks Pro 2007, including what each screen on your monitor should look
like. This manual explains every choice you need to make and every button you
need to click on. Includes a CD in the back with software you'll want to use
when estimating costs with QuickBooks Pro. Here's what's on the CD:
A QuickBooks Pro 2007 file preconfigured for a construction company. The file
has a chart of accounts already entered, plus a complete set of memorized
reports. Just plug in your own company data-vendors, subs, customers, etc. And
at the click of a mouse, you have all the information needed to run your jobs.
National Estimator-an easy-to-use estimating program with more than 100 pages of
construction cost 'estimating data for general contractors. Dozens of other
databases are available. (QuickBooks Pro doesn't come with any estimating data.)
Job Cost Wizard-converts your National Estimator estimates into QuickBooks Pro
estimates so you can create and send invoices, track job costs (charge every
check to a cost category in your estimate) and compare actual and estimated
costs. You'll know exactly where you made and lost money on every job.
Blank construction forms you can open on your computer (with nearly any of the
popular word processing programs), customize, fill out, print and send to
customers and subcontractors.
With this book, the other programs included in this package, and QuickBooks Pro
2007, you have at your fingertips all the financial tools needed to keep a
company running strong and in the black. Just add your own company data.
The Authors
Karen Mitchell, Craig Savage and Jim Erwin are contractors, accountants and
QuickBooks Pro experts. They've spent years studying and simplifying the
installation of QuickBooks Pro in construction offices. Karen, Craig and Jim
tour the country giving accounting seminars to professional groups, consulting
with individual contractors and actually setting up QuickBooks Pro accounting
systems for builders. They'll help you get excellent results with QuickBooks Pro
the same way they've helped hundreds of other construction professionals.